SmarterMail Help

Folder Auto-clean

This settings page is only available to domain administrators.

Setting up auto-clean rules for email folders is a simple, yet effective, way to limit how much of the domain's disk space is taken up by users' Junk Email, Sent Items, and Deleted Items folders. By placing limits on the size of these folders, or by automatically deleting mail older than X number of days, you can help ensure that your domain disk space does not fill up unnecessarily. In addition, if you want to set a size limit on a folder for users, their messages are deleted in the order that they were received so that older messages get deleted first.

To access the folder auto-clean settings for a domain, log into SmarterMail as a Domain Administrator and click on the Settings icon. Then, in the Domain Settings section, click on Folder Auto-Clean. The following options will be available:

Note: Depending on the policies the System Administrator has established, you may or may not be able to adjust the auto-clean settings for a domain.

Options

  • Override auto-clean settings for this domain - Toggle the slider to the right to override the settings established by the System Administrator, allowing you to create your own rules. Any changes you make will not be affected if the administrator changes their policy, unless they disable domain overrides.
  • Enable users to override auto-clean settings - Toggle the slider to the right to allow users to override the domain policy and create their own auto-clean rules.

Rules

If you are using the default auto-clean settings set up by your administrator, they will appear on this tab. If you override the auto-clean rules, this section will allow you to view/create you personal auto-clean policy.

To create a new auto-clean rule, click on New Rule.

Auto-clean by Size

These options will be visible if you set up the rule by folder Size:

  • Folder - This dropdown will show the default email folders that every user has: Deleted Items, Junk Email and Sent Items.
  • Type - This allows you to create rules based on folder Size or by Age.
  • When size is great than (MB) - The size the folder needs to reach BEFORE the auto-clean rule will run.
  • Reduce to (MB) - The size the folder will be reduced to once the auto-clean rule finishes.

Auto-clean by Age

These options will be visible if you set up the rule by folder Age:

  • Folder - This dropdown will show the default email folders that every user has: Deleted Items, Junk Email and Sent Items.
  • Type - This allows you to create rules based on folder Size or by Age.
  • Days - The number of days old an email can be before it is automatically deleted from the folder.