SmarterMail Help

Folder Auto-Clean

Folder Auto-clean is a method for limiting how much of a user's disk space is used by the Junk EMail, Sent Items, and Deleted Items folders. By placing limits on the size of these folders, Administrators can help ensure that user accounts do not fill up unnecessarily. Messages are deleted from the folders in the order that they were received so that older messages get deleted first.

To access the folder auto-clean settings for the server, log into SmarterMail as a System Administrator and click on Folder Auto-Clean in the navigation pane. The following settings will be available:

Options

  • Allow users to auto-clean inbox - Toggle the slider to the right to allow users to create auto-clean policies on the Inbox folder.
  • Allow domains to override auto-clean settings - Toggle the slider to the right to allow Domain Administrators to create their own auto-clean policies for their domain.

Rules

To add a new folder auto-clean rule that will apply to all users on the domain, click on New Rule.

If the Rule Type is set to Size, the following options will be available:

  • Folder - The folder that will be auto-cleaned: Deleted Items, Junk Email or Sent Items.
  • When size greater than (MB) - The maximum size of the folder, in megabytes. Once the folder reaches this size, the auto-clean process is started and older messages (messages that were received the longest time ago) are deleted.
  • Reduce to (MB) - The size the folder should be after the auto-clean process has completed, in megabytes. When auto-cleaning, SmarterMail will delete older messages first until the folder reaches this size. Note: This number should aways be lower than the previous field.

If the Rule Type is set to Size, the following options will be available:

  • Folder - The folder that will be auto-cleaned: Deleted Items, Junk Email or Sent Items.
  • Days - The maximum number of days mail will stay in the selected folder before deletion.