SmarterMail Help

Folder Auto-clean

Setting up auto-clean rules for your email folders is a simple, yet effective, way to limit how much of your account disk space is used by the Junk Email, Sent Items, Deleted Items and/or any custom folders you created. By placing limits on the size of these folders, or by automaticlly deleting mail older than X number of days, you can help ensure that your email account does not fill up unnecessarily. In addition, if you want to set a size limit on a folder, messages are deleted in the order that they were received so that older messages get deleted first.

To access your folder auto-clean settings, log into SmarterMail and use the Menu icon to navigate to the Settings section. Then click on Folder Auto-Clean in the navigation pane. The following options will be available:

Options

If your Domain Administrator has allowed users to override the auto-clean policy for the domain, you will see the following option:

  • Override auto-clean settings for this account - Toggle the slider to the right to override the settings established by the Administrator, allowing you to create your own rules. Any changes you make will not be affected if the administrator changes their policy, unless they disable your ability to create your own rules.

Rules

If you are using the auto-clean settings for the System or Domain Policy, this section will display those auto-clean rules. If you override the auto-clean rules, this section will allow you to view/create your personal auto-clean policy.

To create a new auto-clean rule, click on New Rule.

Auto-clean by Size

These options will be visible if you set up the rule by folder Size:

  • Folder - This dropdown will show you all folders for your mail account. Note: Administrators have the option to turn off auto-clean for the Inbox. If your Inbox is not shown in this list, then auto-clean has been disabled for your account.
  • Type - This allows you to create rules based on folder Size or by Age.
  • When size is great than (MB) - The size the folder needs to reach BEFORE the auto-clean rule will run.
  • Reduce to (MB) - The size the folder will be reduced to once the auto-clean rule finishes.

Auto-clean by Age

These options will be visible if you set up the rule by folder Age:

  • Folder - This dropdown will show you all folders for your mail account. Note: Administrators have the option to turn off auto-clean for the Inbox. If your Inbox is not shown in this list, then auto-clean has been disabled for your account.
  • Type - This allows you to create rules based on folder Size or by Age.
  • Days - The number of days old an email can be before it is automatically deleted from the folder.