Folder Auto-clean
Folder Auto-clean is a method for limiting how much of a user's disk space is used
by the Junk E-Mail, Sent Items, and Deleted Items folders. By placing limits on
the size of these folders, domain administrators can help ensure that user accounts
do not fill up unnecessarily. Messages are deleted from the folders in the order
that they were received so that older messages get deleted first.
To access the folder auto-clean settings, click the settings icon. Then expand
the Defaults folder and click Folder Auto-Clean in the navigation pane.
The folder auto-clean settings will load in the content pane and the following tabs
will be available:
Options
Use this tab to specify the following options:
- Enable domains to override auto-clean settings - Selet this option to allow
domain administrators to create their own auto-clean policies.
- Enable users to auto-clean inbox - Select this option to allow users to create
their own auto-clean policies.
Default Rules
If you are using the default auto-clean settings set up by your administrator, they
will appear on this tab. If you chose to override the settings, you can click Add
Rule in the content pane toolbar to create your own auto-clean policies
based upon size or date.
These options will be visible if size is chosen:
- Folder Size Before Auto-clean - The maximum size of the folder. Once the
folder reaches this size, the auto-clean process is started and older messages (messages
that were received the longest time ago) are deleted.
- Folder Size After Auto-clean - The goal size of the folder. When auto-cleaning,
SmarterMail will delete older messages until the folder reaches this size. Note:
This number should aways be lower than the "before" number.
- Enable auto-clean for this folder - Select this box to activate auto-cleaning
of the selected folder.
These options will be visible if date is chosen:
- Mail Age - The maximum number of days mail will stay in the selected folder
before deletion.
- Enable auto-clean for this folder - Select this box to activate auto-cleaning
of the selected folder.