SmarterMail 14.x Help

Domain Shared Resources

This settings page is only available to domain administrators.

SmarterMail allows domain administrators to create shared resources for all users of a specific domain. For example, calendars that can be used for tracking a department's vacation schedule or company holidays. In addition, this is where domain administrators set up calendar items that are used for shared conference room scheduling.

The following columns are available:

  • Checkbox - Use these boxes to select multiple resources. A resource must be selected before choosing an action from the content pane toolbar.
  • Resource - The friendly name of the resource.
  • Type - The types of resource created.
  • Number of Permissions - When a resource is created, a domain adminstrator can enable specific permissions for users or groups. This column displays how many permissions were set. The number displayed will correspond to the number of permissions added. Therefore, if the resource is shared with a group (alias), then only 1 will display, but if a resource is shared with multiple individuals, the total humber of individuals will be displayed.

Adding a Shared Resource

Adding a shared resource is a fairly straigtforward process. Simply click New in the content pane to open the add resource window. The following options are available:

  • Name - The name of the resource. Note: If this resource is a conference room it is best to name the resource the same as the room designation. For example, South Conference Room or Main Hall.
  • Type - The type of resource being added. For now, only Calendar is available.
  • Resource is a conference room - Select this checkbox to designate the resource as a conference room.

Other Options

Apart from creating a new shared resource, domain administrators have the ability to do the following:

  • Edit - Editing a resource allows admins to change the permissions assigned to the resource. For example, adding or removing users, groups, etc.
  • Delete - Deletes the resource and any associated permissions. A deleted resource simply reverts to "None" in any associated appointments.
  • Rename - Simply changes the name of the resource in the appointment dropdown and on any associated appointments.

Adding a Conference Room

When you add a shared resource as a conference room anyone with permissions to access the conference room will be able to add it to any event that they create. SmarterMail will check for availability and, if any conflicts are found, they will be displayed in the event creation window. Event coordinators will then have to select a new day and/or time in order to clear up the conflict. NOTE: Unlike actual shared calendars, shared conference rooms will NOT show up as an available shared calendar for users outside of creating new events.