SmarterMail 15.x Help

Calendar Settings

SmarterMail gives you several customized settings for how you want your calendars to appear. This includes the default timeframe to display, the location you want to use for displaying weather forecasts, the calendar auto clean rules, how many calendars to configure and more.

To view your calendar settings, click the Settings icon. Then exapnd the My Settings folder and click Calendar Settings in the navigation pane. The calendar settings will load in the content pane and the following tabs will be available:

Options

Use this tab to specify the following settings:

  • Default Calendar View - To specify the default calendar view (daily, weekly, monthly, or all appointments), select the appropriate option from the list.
  • Calendar Auto Clean - SmarterMail allows you to keep past calendar events from cluttering up your calendar views. Generally domain administrators will set this option for all users of the domain. However, if you have the ability to set your own auto-clean parameters, you can do so with this setting.
  • Display weekends in the weekly view - Select this option to set the weekly calendar view to include the weekends. As some people only use their calendars for the "business week," disabling weekends can futher keep the calendard clean and organized.
  • Display weekends in the monthly view - Select this option to set the monthly calendar view to include the weekends. As some people only use their calendars for the "business week," disabling weekends can futher keep the calendard clean and organized.
  • Display task start times in the calendar view - Select this option to view the date and time a task is scheduled to start on the calendar.
  • Display task due times in the calendar view - Select this option to view the date and time a task is scheduled to be completed on the calendar.
  • Hide completed tasks - Select this option to remove completed tasks from the calendar view.
  • Add invites as tentative appointments - Select this option to utilize tentative calendar appointments. When a meeting invitation is sent, a tentative appointment will be automatically added to the calendar. The appointment can then either be accepted or declined from the email request or directly within the calendar interface. If a meeting or event is tentative, the reminder will still be sent if one was added to the invite. Note: This setting is enabled by default.
  • Zip Code - U.S. users can view the 7-day weather forecast in their area, or any area they choose, on their calendar. To enable this option, enter your postal code in the field and select the Enable weather checkbox. Weather forecasts are provided by the National Weather Service.

Note: Even though tasks may be set to display in your calendar, if you are syncing your calendar with a desktop and/or mobile email client the task will not show up on your calendar. Instead, they will generally be considered notifications and will display in mobile and/or desktop clients accordingly.

Visible Hours

SmarterMail users can use this tab to customize their calendar to display their typical hours. For example, if you typically schedule appointments from 8 a.m. to 5 p.m., you can configure the visible hours to correspond with those times. Users can also configure the visible hours for each day of the week to allow for flexibility in your schedule.

Calendars

Use this tab to modify the resources that can be displayed in your calendar. Users can add multiple personal calendars and adjust the color and name associated with each resource. By default, a user's personal calendar and tasks will be listed, as well as any domain resources, such as calendars or conference rooms.

In general, the following columns will be available:

  • Checkbox - Use these boxes to select multiple resources.
  • Display Name - The friendly name of the resource.
  • Type - The type of resource shown: Calendar, Task or Room.
  • Owner - This column specifies who the resource belongs to. Shared resources will display the username of whoever shared the resources, while domain shared resources display the domain name.
  • Access - The level of access you have for the resource: Availability-Only, Read-Only or Full Control.
  • Color - The color of the resource.

To add a new personal calendar, click Add in the content pane toolbar. To edit an existing resource, click Edit. The following options will be available:

  • Resource Type - The type of resource: Calendar, Task or Room.
  • Display Name - The friendly name of the resource.
  • Color - The color of the resource. Enter the hex color code or choose an option from the color picker.
  • Default - Select this checkbox to choose the default calendar selected for new appointments.