SmarterMail 4.x Help
This documentation is for a product that is no longer supported by SmarterTools.

Folder Auto-Clean

The purpose of the Folder Auto-Clean feature of SmarterMail is to aid you in keeping your mailbox size(s) under control. Using Folder Auto-Clean, common folders like Junk E-Mail, Sent Items, and Deleted Items can be regularly cleaned of old messages so they do not clutter your mailbox. System administrators can choose to let domains and users override your suggested settings, or require them to use the policies you set. Domain administrators also have this priviledge over users.


Options (System Admin)

Allow domains to override auto-clean settings - Check this box to allow domains to change the settings on this page. This is recommended, as many domain administrators have their own ideas of what an acceptable auto-clean policy is. Uncheck this box to lock the settings for all domains and all users.

Options (Domain Admin)

Use default auto-clean settings - Check this box to use the system administration's auto-clean settings.

Override auto-clean settings for this domain - Check this box to allow you to change the settings for your domain.

Allow users to override auto-clean settings - Check this box to allow users to change the settings on for their individual account.

Options (Users)

Use default auto-clean settings - Check this box to use the domain administration's auto-clean settings.

Override auto-clean settings for this account - Check this box to allow you to change the auto-clean settings for your account.


Folders

Under each folder that has auto-clean options or if you click the Add Rule button, you will see the settings below:

Folder - Selectthe folder that you would like to add the Auto-Clean to. Only seen if you click the Add Rule button.

Auto-clean this folder - Check this box to auto-clean the folder when it gets too big.

Folder size before auto-clean - When the folder reaches this size (in megabytes), auto-cleaning will be activated.

Folder size after auto-clean - Auto-clean will attempt to reduce the folder to this size or smaller when auto-cleaning is performed.