Editing a Calendar Source
SmarterMail's powerful calendaring feature gives users the ability to use a single calendar for their own events and appointments, PLUS the ability to share their calendars with others or even map the calendars of others so that those events and appointments can be seen in one, singular interface. Having access to all of those calendars, and all of those appointments and events, can be somewhat tedious, unless you have a way of keeping them separated in your calendar view. That's where the ability to edit a calendar source comes in handy.
Each calendar you have access to is editable. That means you can modify the color scheme for appointments in that calendar, modfiy the name of the calendar and more. To edit a calendar source, simply click on the calendar name. When you do, the Calendar modal will open.
There are a few options available for editing the calendar source:
- Display Name - This is how you want the calendar to display in the Calendar Source view. A calendar that you've mapped will generally have a default name, like "Calendar on JSmith" or something similar. However, you can modify the name to whatever you like.
- Default calendar for new appointments - By default, the calendar that's created for your user account -- generally called "Calendar" -- is the default selection for any new appointments and events that you create. However, if you've created any additional calendars, you can enable this option to choose the calendar you want to use as your default for new appointments.
- CalDAV Link - This is the link you enter into an email or calendar client that is synced to your account using the CalDAV protocol.
- Allow others to subscribe to this calendar - This setting allows you to share your calendar as an internet calendar with other users. Once shared, the calendar shows up in their calendar clients as a read-only version and will update periodically based on the client being used.
- Color - This is the background color used for appointments and events created on that calendar. It's a good idea to have different colors set for each, individual calendar you have so that you can easily distinguish between the events and the calendars those events belong to. You can either enter the color code you want to use (e.g., #FBE83) or click on the color selector and choose a color.
There are a few options that appear in the editing modal that are displayed, but not editable. These include a Shared by, which is the display name or username for your particular email account or the username of the person sharing their calendar with you, and the Access that's been granted to you for that calendar. For more information on the different types of access available, head over to the Sharing and Collaboration section of Help.
Subscribing to an Internet/Web Calendar
Many organizations and services make their calendars avaiable for public or private consumption. For example, you can subscribe to your favorite sports team's seasonal schedule, subscribe to a payroll calendar, subscribe to a holiday calendar and more.
In addition, SmarterMail allows users to share their own primary or secondary calendars as web calendars.
To subscribe to a web or internet calendar, do the following:
- Log into your SmarterMail account in webmail and go to your calendar.
- Click the Actions (...) button, and select Subscribe to Calendar from the dropdown menu.
- A modal window opens with the following options:
- Display Name - This is the friendly name you want to give this calendar, such as "PTO Schedule" or "Suns Schedule".
- Calendar URL - This is the url provided to you by the calendar's owner. Generally, this URL will be formed using "webcal://" as the prefix.
- Update interval (minutes) - This is how often you want the calendar to update. By default, this is set to 60 minutes. For most things, the default interval will be perfectly fine.
- Color - This is the background color used for appointments and events created on that calendar.
- Once all the items are filled out, be sure to Save the subscription. The items from this calendar will show up on whichever calendar you've added the subscription to. In addition, when syncing this calendar to an email or calendar app, events on the subscribed calendar will also sync!
Creating New Calendars
SmarterMail allows users to create multiple personal calendars in order to better organize appointments. Along with being able to add as many calendars as needed, users can choose their own custom color for the calendars available, giving them the ability to identify the calendar for the appointment at a glance. Furthermore, users can sync their additional account calendars to email and calendar clients and apps using EAS, MAPI/EWS and CalDAV. All calendars can also be shared with others within the same organization as well.
Follow the steps below to create additional personal calendars:
- Log into your SmarterMail.
- Click on the Calendar icon.
- Click on the Menu icon at the bottom of the page. From the context menu, select New Folder.
- A modal window will appear. Here, you can edit the new calendar's details.
- Enter the Display Name you want to use for the calendar. You can then set the color used for new appointments on the calendar.
- If you want, you can even set this new calendar as the "Default for new appointments". That means that any new appointments or events that are created would go onto this calendar versus the default Calendar.
- If you want to share this calendar with other users or a User Group, you can do this by clicking the Sharing heading and then setting permissions as needed.
- Click Save.
- The new calendar will be displayed below any existing calendar sources in your list. If you need to edit the calendar -- for example, change its color -- simply click on its name and the details modal will open again.
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