Editing a Calendar Source

SmarterMail's powerful calendaring feature gives users the ability to use a single calendar for their own events and appointments, PLUS the ability to share their calendars with others or even attach the calendars of others so that those events and appointments can be seen in one, singular interface. Having access to all of those calendars, and all of those appointments and events, can be somewhat tedious, unless you have a way of keeping them separated in your calendar view. That's where the ability to edit a calendar source comes in handy.

Each calendar you have access to is customizable. That means you can modify the color used for appointments in that calendar, modify the name of the calendar, and more. To edit a calendar source, simply right-click on the calendar name to open its context menu, then select Edit Folder. (The same option is available from the Folder icon at the top of the calendars list.) There are a few options available for editing the calendar source:

• Display Name - This is how you want the calendar to display in your calendars list. For example, you might rename a secondary calendar from "New Calendar" to "Project Deadlines".
• Color - Set to the side of the Display Name field, this is the background color used for appointments and events created on that calendar. Simply click the color swatch to pick a new color. It's a good idea to have different colors set for each individual calendar you have so that you can easily distinguish between the events and the calendars those events belong to — e.g., blue for work, green for personal, orange for the team calendar.

Editing Folders Shared With You

Calendars that others have shared with you can be customized too. Right-click the shared calendar and select Properties from the context menu. Here you can change the color used for that calendar's appointments so it fits your color scheme. (Renaming, however, is only possible when you've been given Owner access to the share.) You can also Detach the calendar from this window if you no longer want it displayed in webmail.

A few items in the Properties window are displayed but not editable: Shared By, which shows who is sharing the calendar with you, and the Access that's been granted to you for that calendar. For more information on the different types of access available, see the Sharing Overview page of this help documentation.

Sharing a Calendar

SmarterMail provides users with the ability to share primary and/or secondary calendar folders that they create. Sharing a calendar with another SmarterMail user, a User Group, or even those outside of SmarterMail is easy to do. To share a calendar, do the following:

1. Log in to your SmarterMail mailbox and go to your calendars.
2. Select the calendar you want to share, then click the Folder icon and select Share Folder from the dropdown. Alternatively, you can right-click the folder and select Share Folder from the context menu.
3. The Sharing tab will be selected, by default.
4. To share that calendar with another user of your domain, simply start typing their email address in the Users area. SmarterMail's autocomplete will fill in names based on what is typed. You can simply select that user from the suggestions or fully type their address. It's also possible to share a calendar with a User Group by selecting the group from the dropdown.
5. Next, select the type of access you want to grant to that user:
• None - This is used, primarily, to exclude a specific member of a group when the group is granted another permission level.
• Availability - This allows the person or group to view whether you're busy at a specific day/time, without seeing any appointment details.
• Read-Only - This allows the person or group to view the full details of events on your calendar, but not interact with them.
• Manage - This allows the person or group to fully manage the items on your calendar, including adding appointments, changing appointments, etc.
• Owner - Delegates ownership of the calendar to the person or group, including the ability to rename it.
6. You can add another user or user group, and when done simply save your changes. Each recipient is notified of the share and can then attach your calendar so it appears in their own calendars list.

Sharing Calendars Outside Your Domain

Along with sharing a calendar with other users on your domain, it's possible to share a calendar outside of SmarterMail. People can subscribe to your calendar and have it appear in their email client, webmail client, and even in services like Google Calendar. To do this, you simply need a shareable link:

1. Log in to your SmarterMail mailbox and go to your calendars.
2. Select the calendar you want to share, then click the Folder icon and select Share Folder from the dropdown. Alternatively, you can right-click the folder and select Share Folder from the context menu.
3. Select the Webcal tab.
4. Enable Allow others to subscribe to this calendar using Webcal. This will give you a "Webcal Shareable Link".
5. Copy that link manually, or use the copy icon to the right of it, and send that to anyone outside of your domain. This will allow them to add your calendar as an internet calendar to their email client, calendar service, etc.
NOTE for iCal: In order to share your calendar as an iCal link for services such as Google Calendar, simply change webcals:// to https:// prior to sending out the link. It will then work with any client/service that uses the iCal format.

Note that a Webcal link provides read-only visibility: subscribers see your appointments, but they can't change them. If you later disable the Webcal toggle, the link stops working and the calendar disappears for anyone who subscribed.

Subscribing to an Internet/Web Calendar

Many organizations and services make their calendars available for public or private consumption. For example, you can subscribe to your favorite sports team's seasonal schedule, subscribe to a payroll calendar, subscribe to a holiday calendar and more.

To subscribe to a web or internet calendar, do the following:

1. Log into SmarterMail and go to your calendars.
2. Select Subscribe to Calendar from the Actions (⋮) dropdown menu.
3. A modal window opens with the following options:
   • Name - This is the friendly name you want to give this calendar, such as "PTO Schedule" or "Suns Schedule". The color swatch next to the Name sets the background color used for the subscribed calendar's events.
   • Calendar URL - This is the URL provided to you by the calendar's owner. Generally, this URL will be formed using "webcal://" as the prefix. If SmarterMail can't reach the calendar at that address, you'll see a "Failed to resolve Calendar URL" message so you can correct it.
   • Update Interval (minutes) - This is how often you want SmarterMail to check the source for updates. It can be set as low as 5 minutes, though for most calendars — like a sports schedule that changes rarely — a longer interval is perfectly fine.
4. Once all the items are filled out, be sure to Save the subscription. The subscribed calendar appears in your calendars list as its own source, with a checkbox to show or hide it just like any other calendar. In addition, when syncing to an email or calendar app, events on the subscribed calendar will also sync!

Creating New Calendars

SmarterMail allows users to create multiple personal calendars in order to better organize appointments. Along with being able to add as many calendars as needed, users can choose their own custom color for each calendar, giving them the ability to identify the calendar for an appointment at a glance. Furthermore, users can sync their additional calendars to email and calendar clients and apps using EAS, MAPI/EWS, and CalDAV. All calendars can also be shared with others within the same organization as well.

When multiple personal calendars are created, users can even use a custom calendar as the default for any new appointments. To do this, use the Default Folders card in Account Settings.

Follow the steps below to create additional personal calendars:

1. Log into SmarterMail and go to your calendars.
2. Click the Folders icon, then select New Folder from the dropdown.
3. A modal window will appear. Here, enter the Display Name you want to use for the calendar, and use the color swatch to set the color used for appointments on the calendar.
4. Be sure to Save your changes.
5. The new calendar will be displayed below any existing calendar sources in your list. If you need to edit the calendar — for example, change its color — simply right-click on its name and select Edit Folder and its details modal will open again.