Signatures

This settings page is only available to domain administrators and system administrators with the proper permissions.

An email signature is a block of text automatically appended at the bottom of an email message. Signatures may contain the sender's name, address, phone number, disclaimer, or other contact information.

Businesses that want to ensure a consistent company appearance may require employees to follow a specific signature format. Instead of allowing the users to define their own signatures, the domain administrator can create a domain-wide signature that all employees must use. Depending on the signature configurations set up by the domain administrator, users may or may not be able to override the default signature.

Signatures

To create a new signature, click on New Signature. To edit an existing signature, click on its card.

Whether you add or edit a signature, the signature creation window appears. Here, you can create signatures using a full HTML editor that allows domain administrators to add in stylized text, links to websites, images and even icons linked to social media outlets. In addition, the signature can incorporate variables so that a generic template can be created for all users of the domain. The available variables are listed by clicking the Custom Variables dropdown in the text box's toolbar, which looks like a settings cog. (If the cog icon doesn't appear in the toolbar, you may need to click the + sign to "Show More" tools.)

Default Signatures

Use this card to assign a domain-wide signature for all users on your domain and any Account or Domain Aliases that have been configured. By default, domain aliases will be set to “Use Primary Signature”. This means they will use the signature setting for the primary domain. For instance, if the domain’s signature settings is set to “None” then the alias will be set to “Use Primary Signature”, which means they will also be set to “None”. If the domain was configured to use a signature called “Company Signature” and an alias was configured for “Use Primary Signature”, then the alias will also be configured to use the “Company Signature”.

To allow users to create and use their own signatures, activate the setting Enable users to override. Note: If this setting is disabled, users must use the domain-wide signature.